Monday, June 25, 2007

How to change 7 day popular library to 21 day

E-mail message from Paul Gahn to all circulation staff, Tuesday, June 19:

Branch Circulation Staff,

Since many of you are now receiving new popular library items, you need to make room and change older materials from 7 day to 21 day circulation. In consultation with Item Control, it has been decided that you can do this change yourself in the branch. This should save you some time from having to email Item Control and wait for them to make the change.

At the very bottom of Circulation toolbar under Special Circulation Functions, use the “Edit circ notes, # of pieces, price”

Search by item ID, then change:

1.) Type from BOOK-APOP to BOOK

2.) Home location from POPULAR to NONFICTION or FICTION as appropriate.

3.) Be sure to click SAVE.

Remember to follow minimum shelf life limits specified in PPM 316 and work with your branch manager or appropriate reference personnel on making decisions on what to pull etc. PPM will be updated soon to reflect these changes.

PPM 316:

After materials have been on the Popular Library shelves for four months, you may pull copies that are not circulating well and either have them discarded or changed to 21-day circulating materials. However, at least one copy must remain as popular library for a six-month period. All Popular Library copies should be pulled six months from the date received.

For copies to be added to the 21-day circulating collection, the following steps should be followed:

· See above

· Fiction titles must be checked by agency staff in Unicorn, Item cat1 or call #, to see if a genre has been assigned for the title. If a genre has been assigned, the appropriate genre sticker should be placed at the bottom of the book spine. If “general fiction” appears as the location in Unicorn, a sticker can not be added to the book.

Copies being withdrawn should be checked-out to the agency discard user in Unicorn (CORDISCARD, PKYDISCARD etc.). Do not stamp “discard” or “withdrawn” on the book. Send the Popular Library books to Material Services in boxes labeled Material Services / Popular Library Discards.

If you pull items from Popular Library shelves but don’t have time to make changes immediately (add genre stickers, make item record changes), check out to your agency ITMCTRL account (CORITMCTRL, PKYITMCTRL) until changes have been made, so items don’t show as available to customers and staff.



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