SirsiDynix Project Manager's Weekly Status Report #37

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 12/15/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter (CS), Jenny Hendrickson (DC), Patty Suessen (TR), Pam Tejes (SC)
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
Jeannie is continuing to pursue information regarding the 260 as an alternate search.
Jenny Hendrickson continues her work on data issues.
Bill Ellett and Jenny Hendrickson were on the weekly call. Bill responded to Classic Bridge questions and Jenny commented on the data issues log.
Jeannie reported that Collection Exchange training is two days onsite.
Testing is complete on the SVA dialogic boards and they have been ordered. There will be a 3 week vendor delay in their delivery. They should arrive in early January.
Memphis sent samples of their mailers and those have been given to Pam Tejes. On her site visit in January Pam will help Memphis determine if these mailers will work with Unicorn.
Paul has been communicating with Pam Tejes on what they want her assistance with on her upcoming January visit.
SirsiDynix has agreed that for Memphis’ go live week, Pam Tejes will be with them Tuesday through Saturday.
Memphis asked how testing is done on Sip2 to confirm work on vendor configuration and equipment. Jeannie is pursuing answers to this question.
The Serials Solutions AMS Client Care Center walk through call took place this week. This process is going well for them.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Continuing work on EPS/Rooms.
Call with Pam Tejes to discuss her January visit to Memphis.

Outstanding Issues
EPS/Rooms incident 215132. This incident was escalated by Craig on 12/5 and assigned to Shawn Ewing. Ken Poore has asked Shawn to respond to Memphis on this issue or to escalate it further if there is a reproducible problem or product question.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #36

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 12/8/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter (CS), Jenny Hendrickson (DC), Patty Suessen (TR), Pam Tejes (SC)
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
IBM overdue printer and Ethernet adapter card and Lexmark printer were ordered 12/8/06.
Patch cluster 4 is reportedly to be released this week.
Jeannie is continuing to pursue information regarding the 260 as an alternate search.
Jeannie reviewed the updated schedule with Memphis.
Data issues were given to Jenny Hendrickson for her review and research.
Collection Exchange was discussed as well as the need for patch clusters 4 and 5 to resolve some issues with Collection Exchange.
Jeannie is gathering information on Collection Exchange training.
The City of Memphis is requiring Memphis Public Library to renegotiate their contract with us.
Jeannie sent the Classic Bridge guide to Memphis and is trying to schedule a call with Jenny Hendrickson to discuss the process.
Jeannie responded to two questions on the revised schedule which related to Article Linker.
Information on the Brodart crash mailers supported by SirsiDynix for Unicorn has been sent to Memphis.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Continuing work on EPS/Rooms.

Outstanding Issues
EPS/Rooms incident 215129 and was updated by Craig Lawrence this week.
Memphis has revisited with the project manager their dissatisfaction with having to go through Client Care with Rooms issues. Their incidents are not responded to in a timely manner, which is very frustrating. Working directly with Craig Lawrence gets quicker results. Jeannie is following through on this with the appropriate SirsiDynix staff.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

Knox County Public Library opens Rooms

Our sister Tennessee metro library system, Knox County Public Library, has made their new EPS/Rooms OPAC and web site available to the public. At present, KCPL links to the new site from their "old" site.

While a number of other public libraries have gone live on EPS/Rooms this year, Knox County is the first multi-branch urban library system to do so.

SirsiDynix Project Manager's Weekly Status Report #35

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 12/1/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter (CS), Jenny Hendrickson (DC), Patty Suessen (TR), Pam Tejes (SC)
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
The upgrade to EPS/Rooms 2.1.3 was completed 11/27.
The creation of a test instance of EPS/Rooms on the EPS/Rooms production server was completed 11/28.
Serials Solutions has contacted Alan directly with an introductory Article Linker letter and is working with him to set up their first phone call.
Jeannie is continuing to pursue information regarding the release of patch cluster 4. It is needed for Collection Exchange.
Jeannie is working on updating the schedule for Memphis.
Memphis is going to send Jeannie a sample of their notice mailers. She will try to confirm whether or not they will be compatible with Unicorn.
A dialogic board for the SVA server has been found but has to be tested before it can be ordered for Memphis. This testing is expected to be completed in mid to late January. At that time the boards can be ordered for Memphis and work on their SVA server will be completed and the server will be shipped to them.
Ordering of the IBM printer and Ethernet adapter card was discussed. Memphis is ready for this to be ordered and has asked whether or not installation instructions can be given to them rather than having someone come onsite to install. Jeannie is investigating.
Pam Tejes will now become the SureStart consultant for Memphis.
For the final data load, Memphis has requested load reports at the end of each load rather than after all data has been loaded. Jenny said that if time permits and the loads are going well, she can do this for them.
SVA documents and information were sent to Memphis this week.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Continuing work on EPS/Rooms.

Outstanding Issues
EPS/Rooms incidents 210418, 215129 and 215132.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

Another SirsiDynix personnel change

Our "SureStart" Consultant, Diane Cunningham, who has participated in several onsite summits with members of our implementation teams, has announced that she is leaving SirsiDynix.

Diane's role in our ILS implementation will be assumed by Pamela Tejes, who was here in August for our Rooms Planning Workshop. Pam will be back onsite for several days in January as well as for our "Go Live" in March.

LJ article on Central Search and "clustering"

Library Journal recently featured an article about Serials Solutions' introduction of Vivisimo Results Clustering to its Central Search federated search product. You can find this article, which offers a good overview of what clustering is all about, in the November 1, 2006 issue, or read it online here. Then head over to the MPLIC Central Search test page to try it out for yourself.

Sirsi Implementation Teams: The Collection Exchange Team

On Nov. 14, a number of staff members involved in the Sirsi ILS implementation, including several members of the Collection Exchange Team, attended a live WebEx presentation by SirsiDynix consultant Margaret Pelfrey. Margaret introduced the basic features of the Unicorn Collection Exchange module, which is intended to help manage the rotation of collections among a group of libraries.

MPLIC is evaluating Collection Exchange as a means of managing our library system's Large Print Rotating Collection once we make the transition to Unicorn.

Role of the Collection Exchange Team:

• To coordinate the implementation of the Collection Exchange function
• To identify the requirements for data conversion and transfer
• To identify the requirements for reports and management information
• To identify the requirements for and to coordinate the delivery of staff training
• To identify and make recommendations on potential workflow changes

Reporting:

Reports to the Sirsi Implementation Management Team.

Membership:

Chair - Janet Majilton (Collection Development)
Ann Andrews (Collection Development)
Gina Cordell (History)
Paul Gahn (Automated Services)
Stephanie Masin (Collection Development)
Gina Milburn (Collection Development)
Philip Williams (Collection Development)

SirsiDynix Project Manager's Weekly Status Report #34

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 11/17/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter (CS), Jenny Hendrickson (DC), Patty Suessen (TR), Diane Cunningham (SC)
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
Judith Tigner was on this week’s call to discuss the change in personnel assigned to the Memphis project and to discuss current issues. Judith is following up on EPS/Rooms and Searching/Indexing issues that were discussed.
The upgrade to EPS/Rooms 2.1.3 is scheduled for 11/27.
The creation of a test instance of EPS/Rooms on the EPS/Rooms production server is scheduled for 11/28.
Alan closed several EPS/Rooms incidents and opened two more.
Damon ran a suite of rebuilds reports and will report the results of this when he has finished testing.
Serials Solutions has sent an introductory Article Linker letter to Memphis and will be contacting them to set up the first phone call.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Because of the holidays and short work week, there will not be a status report next week.

Outstanding Issues
Incident 212421 which relates to issues with rebuilds not running correctly – Damon is continuing his research on this issue.
Incident 210418 relating to EPS/Rooms is still open. Alan closed several incidents this week and opened two new incidents: 215129 and 215132.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #33

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 11/10/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter (CS), Jenny Hendrickson (DC), Patty Suessen (TR), Diane Cunningham (SC)
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
Memphis voiced concerns to project manager about project. Their concerns have been conveyed to management.
Alan was on a call with Alex Feng and Jeannie Peters to discuss EPS/Rooms issues.
Jeannie Peters is investigating the setting up of a test environment for EPS/Rooms.
Jenny is working on requested data changes.
Diane Cunningham has been onsite this week for a Serials Summit.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Judith Tigner, Implementation Manager will be on weekly call.

Outstanding Issues
Incident 212421 which relates to issues with rebuilds not running correctly – Damon is installing another patch cluster and restarting rebuilds. They should be finished running by Saturday or Monday at the latest.
Incidents 211360, 211273, 210941, 210774, 210418 all relate to EPS/Rooms. Alex Feng addressed each issue on the phone with Alan. It is believed that most of these will be resolved with a move to version 2.1.3. If Memphis approves this move, it will be scheduled to take place as soon as possible.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #32

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 11/3/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Jeannie Peters
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call.
Jeannie was introduced as the new project manager.
Alan continues to work with Central Search.
Jenny is working on requested data changes.

Activities/ Meetings Scheduled for Next Week
Weekly call.
Data review on the production server.
Diane onsite next week for Serials/Gov Doc Summit.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

Central Search -- test installation is live!

Our new federated search system, Central Search, has been successfully installed by Serials Solutions. The site can be accessed here. (Please note that the URL can only be accessed by PCs within the library.) This site represents the "advanced search" interface for federated searching, which allows for narrowing searches to particular subjects or databases, and presents search results in "clusters." Basic federated search will ultimately be available through the EPS OPAC search box.

This is a work-in-progress, as Serials Solutions is still building connections to a number of our licensed databases.

The Federated Search / Link Resolver Subteam of the EPS Implementation Team will be reviewing the site over the next couple of weeks, but all interested staff are welcome to give it a test drive and submit feedback to Alan Stewart. (Please do not share the URL with library customers at this time.)

SirsiDynix Personnel Changes

This week we say farewell to our SirsiDynix Project Manager, Amanda Little. Amanda, who has been our Unicorn Project Manager since October, 2005 (and who has also overseen the EPS/Rooms part of the project since August of this year), is leaving the company for another professional opportunity. We look forward to working with her replacement, Jeannie Peters, for the duration of our ILS implementation project.

SirsiDynix Project Manager's Weekly Status Report #31

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 10/20/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Jennifer was onsite for training.
Continue data review on the production system.
Weekly call: Thursday.
Amanda is following up on questions from weekly call.

Activities/ Meetings Scheduled for Next Week
No weekly call .
Data review on the production server.
Site to work on installing phone lines for SVA.
Amanda to order SVA server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #30

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 10/13/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Diane was onsite for the Acquisitions summit.
Continue data review on the production system.
Amanda gathered information about EPS administration class.
Pocket Circ devices arrived.
Amanda sent updated project schedule.
Paul turned in an updated data investigation log.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Data review on the production server.
3rd week of on site training.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule		3rd training will start Oct. 17
Go Live	On Schedule

Product news from SirsiDynix

Several new Unicorn and Unicorn-related product developments have been announced by SirsiDynix in the October, 2006 issue of the electronic newsletter SirsiDynix OneSource. Among the more interesting items:

• Rooms/EPS Version 2.2 is in the final stages of internal development. Version 2.2 includes many “catalog parity” features with respect to the iBistro interface, including support for “Try These Too” categories, and support for “Find it Fast/Kids Library.”
• Central Search now offers additional search categorization using the Vivisimo Clustering Engine. This search results clustering feature will be included at no extra charge to Central Search subscribers.

SirsiDynix Project Manager's Weekly Status Report #29

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 10/06/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Amanda continues to look into questions about training for materials booking and Hyperion.
Damon and Paul continue to work together.
Continue data review on the production system.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Data review on the production server.
Pocket Circ devices will be received no later than October 12th.
Acquisitions onsite summit with Diane.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule		3rd training will start Oct. 17
Go Live	On Schedule

Project milestones in September

Members of the Sirsi ILS implementation teams reached the following milestones in September:

• The second week of onsite Sirsi training concluded on Sept. 1.
• The Central Search Connection List, providing information about MPLIC databases to be included in our federated search interface, was provided to Serials Solutions and SirsiDynix on Sept. 8.
• The Library's version of the Unicorn ILS was upgraded from GL 3.0 to the newest version, GL 3.1, on Sept. 11.
• The Library's production server was copied over to the test server on Sept. 13.
  This means that staff are now working with the library's own records when using Workflows and the Rooms/EPS site, rather than a generic training database. Although not all OPAC customizations are in place yet, you can begin to get an idea of the enhanced experience in store for MPLIC customers and staff.
• 9xx and EDI (Electronic Data Interchange) training was conducted for Acquistions and Cataloging staff on Sept. 25 and 27.

Coming up in October:

• The new Pocket Circ handheld devices are scheduled to arrive by the beginning of the month.
• SirsiDynix will provide onsite training on Unicorn Reports and Pocket Circ.
• The Acquisitions Team will have a three-day summit with our SirsiDynix SureStart Consultant, Diane Cunningham.
• Phone lines for the SVA (SirsiDynix Voice Automation) customer telephone notification system will be installed.

Image courtesy of SirsiDynix.

SirsiDynix Project Manager's Weekly Status Report #28

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 09/29/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly Call: Tuesday
Amanda is looking into questions about training for materials booking and Hyperion.
Damon and Paul continue to work on upgrade and copy over issues.
Staff attended 9xx and EDI training.
Continue data review on the production system.
Paul sent in the first data issues log.
Amanda emailed Jenny asking how many items were assigned to a each title control key.
Amanda talked to Rick Cook about the Bluesocket installation and he will follow up with Jessica to define the scope of work.
Steve sent in contract addendum 3, and Vicki will begin work on the addendum for Hyperion training.
Paul and Jennifer worked out details for 3rd training session.
Alan has started calling Client Care for Rooms/EPS problem solving.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Data review on the production server.
Serial Solutions will be working on uploading connection information for Central Search.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule		3rd training will start Oct. 17
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #27

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 09/21/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.1

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly Call: Tuesday
Amanda is looking into questions about training for materials booking and Hyperion.
Damon is continuing to help Paul with questions about the copy over and issues from the copy over.
Conference call with Diane to discuss indexing on Friday.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Data review on the production server.
Staff will attend 9XX and EDI training.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #26

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 09/14/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly Call: Tuesday
Steve is having issues with getting a backup completed of the production server; issue has been sent to Damon.
Production server was upgraded to GL 3.1 on Monday
Damon copied the production server to the test server on Wednesday, and is working to resolve any issues.
Amanda sent contract addendum for training.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Data review on the production server
Conference call to discuss indexing

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #25

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 09/08/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly Call: Tuesday
Alan working on Central Search Forms.
Amanda provided additional information about Hyperion project.
Library to continue data review and staff training.

Activities/ Meetings Scheduled for Next Week
Weekly Call: Tuesday
Upgrade to GL3.1 on Monday.
Copy of production to test server on Wednesday.
Amanda to gather more information about Director’s Station project.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Production load 3/14/07
SirsiDynix Training	On Schedule
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #24

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 08/25/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Introduction to Central Search Call on Friday at 1pm Central.
Amanda provided a Central Search demo site to the library.
Amanda has requested from the scheduling department time in November to work with Margaret on Collection Exchange.
Amanda has been providing answers for Rooms/EPS questions.
Library can begin using the production sever for data review.
Amanda is checking on the status of the contract mod for training.
Alan asked for details about the Rooms/EPS content.

Activities/ Meetings Scheduled for Next Week
Begin looking at the test data load on the production server.
Second week of on-site training.
Work on connection and customization spreadsheet for Central Search.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-Sept. 1.
Go Live	On Schedule

New links in sidebar for EPS and other Sirsi OPAC sites

Several new implementations of Rooms/EPS have gone live in the last couple of months, and more should be up and running soon. For this reason, the links in the blog's sidebar are being revised. The Rooms/EPS demo site link will be replaced by a list of links to Rooms/EPS sites (live and demonstration/training). The Sirsi OPAC examples link will be replaced by a list of links to iBistro sites. Although our library will not be implementing iBistro, these sites are still worth reviewing as some of their OPAC functionality has not yet made it into the EPS catalog, though "catalog parity" (to use SirsiDynix's phrasing) is expected with the next release of the software in December.

Rooms/EPS sites

Last updated 2/19/08.

Live implementations:

Boston Public Library School Rooms
Boston Public Library does not currently use EPS for its OPAC, but it has implemented School Rooms to support K-12 educational activities in the community.

Cerritos College Library

Chandler Public Library

Cherry Hill Public Library

Hattiesburg Public Library

Knox County Public Library
At present, KCPL links to EPS/Rooms from their "old" site.

Oxnard Public Library
This library also links to Rooms from a pre-existing web site.

Vigo County Public Library

Warren-Newport Public Library
This library currently links to a "sneak peek" of their new Rooms site from their old site.

Demonstration & training sites:

Rooms
SirsiDynix's public library-focused demonstration site.

SchoolRooms
A demonstration site for K-12 school libraries.

Other Sirsi OPAC examples

There are numerous implementations of Sirsi's earlier web catalog interface for the Unicorn ILS, iBistro, which include many of the enhanced OPAC features we expect to have with EPS. Here are a few examples:

Anne Arundel County Public Library
The Public Library of Cincinnati and Hamilton County
Fairfax County Public Library
Kansas City Public Library
Knox County Public Library

If you have any difficulty accessing any of these sites, please let me know.

SirsiDynix Project Manager's Weekly Status Report #23

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 08/18/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday.
Amanda and a trainer have completed quality control checks on the production server.
Amanda has requested from the scheduling department time in November to work with Margaret on Collection Exchange.
Amanda updated the schedule.
Upgrade to GL3.1 has been schedule for September 11th.
Pam was onsite for the Rooms workshop August 16-17.

Activities/ Meetings Scheduled for Next Week
No weekly call.

Outstanding Issues
Get library logo put into Rooms.

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

Project milestones in July and August

Although there have not been many blog posts in the last few weeks (except for the regular weekly status reports from SirsiDynix), the summer has been a busy one for members of our Implementation Teams as well as SirsiDynix personnel. Important recent events and accomplishments include:

• Three productive summits were held with Diane Cunningham, our SirsiDynix Sure Start Consultant, who will be working closely with us through our Go Live date and beyond. As a result of these meetings, we are making adjustments to the onsite training schedule. These changes are still in development but will have an immediate impact on our second week of Sirsi training, coming up at the end of August, with our two days of Serials training moving to that week.
  
• Members of the EPS Team, along with other MPLIC web content providers, attended a day-long training session on the Rooms Builder, Sirsi's web site content management system and catalog customization tool.
• Data was extracted from our current DRA Classic ILS, and Jennifer Hendrickson, Senior Data Conversion Programmer, began working on a test load of this data onto our production server for the Unicorn ILS. This load is expected to be completed by August 10.

Upcoming milestones in August in addition to those already mentioned will include:

• A 2-day Rooms Planning Workshop, intended to provide our EPS Team with an understanding of the methodology, default layout and design, and recommended processes for EPS/Rooms, will be presented by a SirsiDynix consultant on August 16-17.
• SirsiDynix will copy the test data load from the production server to a test server by August 28, at which point Paul Gahn and the Data Migration Team will start on the critical taskof reviewing the test data, a process that will continue over the next five months.

Screenshot image used courtesy of SirsiDynix.

SirsiDynix Project Manager's Weekly Status Report #22

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 08/04/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday.
Jenny is finishing the test load on the production server.
Paul is working with Diane on when to schedule a consulting call on how to review a test data load.
Alan returned the Rooms workshop questionnaire, and Amanda has passed this along to the consultant.

Activities/ Meetings Scheduled for Next Week
Weekly call Tuesday at 2pm. Topic to discuss, intention for use of Collection Exchange.
Continue practicing using the test server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Status Report #21

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 07/27/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday.
Thomas Leimkuehler joined the weekly call to discuss Rooms Builder training.
Thursday -- Rooms Builder training.
Jenny is working on loading and indexing data on the production server.

Activities/ Meetings Scheduled for Next Week
Weekly call Tuesday at 2pm.
Jenny will finish up the test load on the production server.
Continue practicing using the test server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #20

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 07/21/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
No weekly call.
Diane was on site for summits this week.
Jenny is working on loading and indexing data on the production server.

Activities/ Meetings Scheduled for Next Week
Weekly call Tuesday at 2pm.
Jenny will begin loading and indexing data.
Continue practicing using the test server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #19

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 07/14/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
No weekly call.
Diane on site for the cataloging summit.
Jenny is working on loading data on the production sever.

Activities/ Meetings Scheduled for Next Week
No weekly call.
Jenny will begin loading and indexing data.
Continue practicing using the test server.
Diane will be on site for the circulation and demand management summits.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #18

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 07/07/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
No weekly call.
Training coupon issued and Paul has signed up for training.

Activities/ Meetings Scheduled for Next Week
No weekly call.
Jenny will begin loading and indexing data.
Continue practicing using the test server.
Diane will be on site for the cataloging summit.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

Sirsi Implementation Teams: The Cataloging Team

On July 10 - 11, members of the Cataloging Implementation Team, along with several other Support Services staff members, will meet with SirsiDynix SureStart Consultant, Diane Cunningham, for a Cataloging Summit. This is the first of three summits scheduled for the month of July in which Diane will work with implementation team members to explore options and plan specifics for MPLIC's implementation of the different components and features of the Unicorn ILS.

Role of the Cataloging Team:

• To coordinate the implementation of the Cataloging function
• To identify the requirements for data conversion and transfer
• To identify the requirements for reports and management information
• To identify the requirements for and to coordinate the delivery of staff training
• To identify and make recommendations on potential workflow changes

Reporting:

Reports to the Sirsi Implementation Management Team.

Membership:

Chair – Deborah Powell (Cataloging)
Paul Gahn (Automated Services)
Betty Jones (Item Control)
Debby McElroy-Clark (Support Services)

As needed and depending on the nature of the matter at hand, select Cataloging staff may be invited to attend meetings depending on their areas of expertise.

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #17

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 06/30/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Essential Unicorn admin took place on Thursday via phone.
Training coupon was issued for Unicorn admin training.

Activities/ Meetings Scheduled for Next Week
No weekly call next week.
Continue practicing using the test server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #16

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 06/23/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Diane joined the weekly call to discuss the cataloging and circulation summits that will take place in July.
Quality control checks completed on the production server.
Jenny has completed the data preparation.
Laurie is working with Steve on how best for the library to receive Unicorn admin training.

Activities/ Meetings Scheduled for Next Week
Weekly call: Tuesday at 2 p.m.
Continue practicing using the test server.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load to be completed 8/10/06. Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

News from ALA in NOLA

SirsiDynix announced the 5 winners of its first annual "Building Better Communities" awards at the American Library Association's Annual Conference in New Orleans on Saturday, June 24. The winners include: Calgary Public Library, Calgary, Alberta, Canada; Delaware County Community College, Media, PA; Hamilton Public Library, Hamilton, Ontario, Canada; Hancock County Library System, Bay St. Louis, MS; and INFOhio, Columbus, OH.

Another public library implementation of the Rooms/EPS public catalog and web site interface was also announced by SirsiDynix on Saturday. The Cherry Hill Public Library in Cherry Hill, NJ, will officially go live on their new system later this summer, but a preview is already available on the web.

Rooms-related content in new "SirsiDynix OneSource"

Two articles in the June, 2006 issue of SirsiDynix's electronic newsletter, SirsiDynix OneSource, are likely to be of interest to members of the EPS Team as well as other MPLIC staff concerned with our library's Internet presence:

• "How Can MySpace Inform Library Portal Development?" by Stephen Abram, SirsiDynix vice president of Innovation.
• "The 'Eyes' Have It: Eye-Tracking and Usability Study of SchoolRooms," by Drs. Greg Byerly, Jason Holmes, David Robins, Yin Zang, and Athena Salaba, Kent State University School of Library and Information Science.

A new Rooms/EPS implementation at Bloomington Public Library

What appears to be the first public implementation of SirsiDynix's Enterprise Portal Solution online catalog interface is now live at the Bloomington (IL) Public Library's web site.

The library's main web site is presented in the format of a blog. The catalog and other Rooms content can be accessed by following links from the home page.

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #15

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 06/15/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Quiet week in the schedule.

Activities/ Meetings Scheduled for Next Week
Weekly call: Tuesday at 2 p.m.
Quality control checks will be done on the production server.
Jenny will being working with the data.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load – 6/23/06 Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #14

Unicorn Project Status Report

Note: New and/or revised information is italicized.

Status Report Date: 06/09/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Jenny joined the weekly call to answer data questions.
Test data extraction will take place this weekend

Activities/ Meetings Scheduled for Next Week
Weekly call: Tuesday at 2 p.m.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load – 6/23/06 Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

Rooms/EPS Project Manager's Weekly Project Status Report #11

Project Status Report
Rooms/EPS and SingleSearch

Note: New and/or revised information is italicized.

Site Name: Memphis Public Library
Report Date: June 6, 2006
Project Team:
• Unicorn Project Manager – Amanda Little
• Rooms/EPS Project Manager – Carol Stennett
• Client/Server Delivery Specialist – Craig Lawrence
• Product Specialist, SingleSearch – Adrianne Peters

Important Deadlines:
• March 15th, 2007 – Go Live on All Products

Tasks Completed
• Rooms/EPS Consulting Workshop scheduled for August 16th and 17th
o Assigned Consultant – Consulting Services
• Rooms Builder Training Scheduled for July 27th
o Assigned Trainer – Andrea Downing, Education Support

Upcoming/Outstanding Tasks for Week of May 22nd
• Review Rooms/EPS installation

MPLIC a finalist for SirsiDynix award

SirsiDynix has announced the 15 finalists for its Building Better Communities Awards, and the Memphis Public Library and Information Center is included in this select group.

The awards are being given to recognize SirsiDynix library customers that have made innovative uses of new technology to improve their user communities. MPLIC's selection is described on SirsiDynix's web site as follows: "The LINC (Library Information Center) service of the Memphis library is a comprehensive community information and referral service for the greater Memphis area. Due in part to the new technologies installed and implemented, LINC now serves as the area’s 2-1-1 provider, which recently served as a vital resource for Katrina evacuees."

MPLIC was selected as a finalist from among 130 nominated libraries by an independent committee of library leaders from throughout Canada and the United States. Five winners will be announced at the ALA Annual Conference in New Orleans on Saturday, June 24, and will each receive a $10,000 cash award.

Congratulations to Ron Reid and to the entire LINC Department staff for this honor!

Sirsi Implementation Teams: The Director's Station Team

Director's Station is a new statistical analysis tool that should allow the Library to "slice and dice" our ILS data as never before. Planning for our use of Director's Station is scheduled to begin later this year, although the product can not actually be implemented until after we go live on the new Unicorn ILS and begin to collect data.

Role of the Director’s Station Implementation Team:

• To coordinate the implementation of the Director’s Station System
• To identify the requirements for data conversion and transfer
• To identify the requirements for reports and management information
• To identify the requirements for and to coordinate the delivery of staff training
• To identify and make recommendations on potential workflow changes
  

Reporting:

Reports to the Sirsi Implementation Management Team

Membership:

Chair – Fred Bannerman-Williams (North Region)
Co-Chair -Paul Gahn (Automated Services)
Chris Marszalek (South Region)
Dean Moore (Frayser)
Debbie Stevens (East Shelby)

Note: This team may expand to include others.

SirsiDynix Project Manager's Weekly Unicorn Project Status Report #13

Unicorn Project Status Report

Note: New and/or revised information is now italicized.

Status Report Date: 06/02/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Serials and Acquisitions data mapping charts will be provided on Friday.
Policies were entered.
Oracle was installed on the production server.
Software on the production server was installed.
Laurie is working on Serials Solutions and Admin training pricing that might be need for contract modifications.

Activities/ Meetings Scheduled for Next Week
Weekly call: Tuesday at 2 p.m.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	Completed	06/02/06
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load – 6/23/06 Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

No Internal Updates

Circulation Trainers get acquainted with Workflows

"Ever had a customer you wanted to clone? In Circulation Workflows you may get your chance."

That's the word from Central Library Circulation Supervisor Becky Graham, a member of both the Circulation and Training & Staff Development Implementation Teams for the Sirsi ILS project. Thanks to Becky, the MPLIC Circulation Services Manual is already being "transposed" from DRA Classic to the Unicorn ILS.

While a final version will have to wait until all policy file decisions have been finalized and the Workflows interface modfied, MPLIC's Circulation Training Team got a preview of the new manual as well as the Workflows interface in a four-hour training session Becky conducted in the Computer Lab on Thursday, June 1. "This is an exciting and interesting adventure for the training team as we train ourselves so that we can train other circulation staff," Becky says.

Sirsi Implementation Teams: The Circulation Team

Role of the Circulation Team:

• To coordinate the implementation of the Circulation function
• To identify the requirements for data conversion and transfer
• To identify the requirements for reports and management information
• To identify the requirements for and to coordinate the delivery of staff training
• To identify and make recommendations on potential workflow change

Reporting:

Reports to the Sirsi Implementation Management Team

Membership:

Chair – Ann Delphin (Central Circulation)
Louise Allen (East Shelby)
Margaret Boyd (Central Circulation)
Paul Gahn (Automated Services)
Sharley Gillespie (Cordova)
Leann Gordy (Bartlett)
Rebecca Graham (Central Circulation)

Sirsi Implementation Teams: The Training and Staff Development Team

Role of the Training & Staff Development Team:

• To implement a Sirsi ILS training plan for the organization
• To identify the requirements for reports and management information
• To identify and make recommendations on potential workflow changes

Reporting:

Reports to the Sirsi Implementation Management Team

Membership:

Chair – Damone Virgilio (Staff Development)
Kevin Dixon (Staff Development)
Leann Gordy (Bartlett)
Becky Graham (Central Circulation)
John Lloyd (Business/Sciences)
Chris Marszalek (South Region)
Theresa Schenk-Webster (LINC)

SirsiDynix Unicorn Project Manager's Weekly Project Status Report #12

Unicorn Project Status Report

Note: New and/or revised information is now italicized.

Status Report Date: 05/26/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
Weekly call: Tuesday at 2 p.m.
Jenny, Data Consultant joined the weekly call to discuss data loading.
Revised data guide and policy charts were turned in.
Laurie is working on Serials Solutions.

Activities/ Meetings Scheduled for Next Week
Weekly call: Tuesday at 2 p.m.
Policies will be entered.

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	On schedule
Policies/Profiling	Completed	05/25/06
Data	On Schedule		Test load – 6/23/06 Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule

Rooms/EPS Project Manager's Weekly Project Status Report #10

Project Status Report
Rooms/EPS and SingleSearch

Note: New and/or revised information is now italicized.

Site Name: Memphis Public Library
Report Date: May 22nd, 2006
Project Team:
• Unicorn Project Manager – Amanda Little
• Rooms/EPS Project Manager – Carol Stennett
• Client/Server Delivery Specialist – Craig Lawrence
• Product Specialist, SingleSearch – Adrianne Peters

Important Deadlines:
• March 15th, 2007 – Go Live on All Products

Tasks Completed
• Rooms/EPS Consulting Workshop scheduled for June 21st and 22nd
o Assigned Consultant – Charlotte Olson, Consulting Services
• Rooms Builder Training Scheduled for July 27th
o Assigned Trainer – Andrea Downing, Education Support

Upcoming/Outstanding Tasks for Week of May 22nd
• Complete installation and configuration of Rooms/EPS

Location and material code changes to aid migration to Unicorn

From: Paul Gahn
Sent: Monday, May 08, 2006
To: All Reference Staff List; All Circulation Staff
Subject: Location and material code changes to aid migration to UNICORN

Reference and circulation staff,

You may notice some new coding and cataloging practices appearing in our catalog. These changes are to aid in our migration to our new Unicorn ILS.

Material codes and location codes:

• There a number of code changes, but translations for the staff (CIRCLE) and public (webcatalog) will remain the same.
• Physical location of material is not changing.
• These coding changes are to enable mapping to correct UNICORN item types, classification schemes and item categories.

Call #s:

• Popular Library fiction books will have the genre name as a call # (FICTION if general fiction).
• Once we migrate to Unicorn, all fiction will have genre name as call #.
  o This will be mapped and created based on the item’s permanent location code.
• UNICORN system design requires that every item be linked to a call number/library record.
  o If we don’t fill in with something meaningful like genre names, accession type call #s (with no meaning) would be created in the form of XX(36270.1)

Thanks,
Paul
______________________________
Paul Gahn, Automated Services
OPX 2805, GAHNP

Sirsi Implementation Teams: The Docutek VRLplus Team

One piece of the Sirsi ILS implementation is already up and running -- the Docutek VRLplus virtual reference system. While the Library was in negotiations with SirsiDynix late last summer, a trial was set up for MPLIC to use Docutek's software to introduce a new live online chat reference service. A Virtual Reference Task Force began working with the system on August 3, 2005, and the new service, offered through LINC, went live to the public on September 26. With the execution of MPLIC's contract with SirsiDynix, the service became official, and the Virtual Reference Task Force became the Docutek VRLplus Implementation Team.

In its first six months, the LINC Department has handled 99 chat and 514 e-mail reference questions through the Docutek VRLplus service.

Role of the Docutek VRLplus Team:

• To coordinate the implementation of the Docutek VRLplus virtual reference system.
• To identify the desired scope and parameters of the Library’s virtual reference service.
• To identify the policies and procedures needed to successfully implement the new service.
• To identify the technical requirements for and to coordinate the configuration of the VRLplus system to begin offering virtual reference service.
• To identify the requirements for and to coordinate the delivery of staff training.
• To identify and make recommendations on potential workflow changes.

Reporting:

Reports to the Sirsi Implementation Management Team.

Membership:

Chair -- Theresa Schenk-Webster (LINC)

Fred Bannerman-Williams (Public Services)
Kevin Dixon (Staff Development)
Kay Due (Public Services)
Heather Lawson (Public Services)
Alan Stewart (Public Services)
Sallie Johnson, ex officio (Deputy Director/Public Services)

Rooms/EPS Project Manager's Weekly Project Status Report #9

Project Status Report
Rooms/EPS and SingleSearch

Note: New and/or revised information is now italicized.

Site Name: Memphis Public Library
Report Date: May 15th, 2006
Project Team:
• Unicorn Project Manager – Amanda Little
• Rooms/EPS Project Manager – Carol Stennett
• Client/Server Delivery Specialist – Craig Lawrence
• Product Specialist, SingleSearch – Adrianne Peters

Important Deadlines:
• March 15th, 2007 – Go Live on All Products

Tasks Completed
• Remote Access Established by Craig
• Rooms/EPS Consulting Workshop scheduled for June 21st and 22nd
o Assigned Consultant – Charlotte Olson, Consulting Services
• Rooms Builder Training Scheduled for July 27th
o Assigned Trainer – Andrea Downing, Education Support

Upcoming/Outstanding Tasks for Week of May 15th
• Installation and configuration of Rooms/EPS on Memphis server this week
• Address any new questions during conference call on Tuesday, May 15th
• Question from conference call on May 9th:
o EPS searching without limits feature

New URL for EPS/Rooms demo site

There is a new URL for the EPS/Rooms demo site from SirsiDynix: http://roomsdemo.sirsi.com/rooms/ The old URL may continue to work, but is less up-to-date and likely to be less stable. The link has been changed where it appears on the blog. Those of you who bookmarked it in your browsers may want to change it there.

SirsiDynix Project Manager's Weekly Project Status Report #11

Unicorn Project Status Report

Note: New and/or revised information is now italicized.

Status Report Date: 05/12/2006
Site Name: Memphis Public Library (24 libraries)
Client Contact: Steve Foster
Go-Live Date: 03/15/07
Software Release: GL 3.0

Project Manager: Amanda Little
Implementation Team: Damon Hunter, Jenny Hendrickson, Patty Suessen, Diane Cunningham
Sales Representative: Laurie Chase

Major Activities/ Meetings Completed
All Pre-Installation Guide were completed and returned
Weekly call: Tuesday at 2 p.m.
Continue using the training system for practice.

Activities/ Meetings Scheduled for Next Week
No Weekly call
Continue using the training system for practice.
Test system is scheduled for installation

Outstanding Issues

Project Status:

Event	Status	Completion Date	Notes:
Schedule	Completed	01/24/06
Hardware Install	Completed	04/18/06
Software	On Schedule
Policies/Profiling	In Process
Data	On Schedule		Test load – 6/23/06 Production load 3/14/07
SirsiDynix Training	On Schedule		Second week of training is August 28-31.
Go Live	On Schedule